Job Description

The Opportunity

The firm is hiring an Executive Assistant/Office Manager for its office in Midtown Manhattan. The position supports the Managing Partner as his Executive Assistant and is the Office Manager for an office with 9 investment and operations team members (7 in person, 2 remote).

Base salary range for the position is $95,000 – $125,000, depending on experience, with eligibility for a discretionary annual bonus plus a comprehensive benefits package.

Job Description

The position requires an experienced professional who thrives in a fast-paced environment and has the ability to simultaneously balance multiple priorities.

Executive Assistant Responsibilities:

• Manage calendar and scheduling for Managing Partner
• Act as gatekeeper for incoming calls and visitors
• Coordinate domestic and international travel
• Handle personal projects (personal travel, research and tasks) and organize team outings as needed

Office Manager Responsibilities:

• Manage all operational aspects of the office – point of contact for all building communications
• Prepare quarterly/annual budgets and monthly expense reports for the firm and its clients – includes processing payables, receivables, tax payments and reconciling company credit card expenses
• Maintain and review general ledger in QuickBooks – point of contact for accountant
• Handle all IT matters for the office – includes working with IT vendor on issue resolution and maintaining/updating technology
• Coordinate HR administrative activities for the office – includes working with outsourced HR on payroll, onboarding, health care and retirement benefits
• Manage office, conference room and kitchen spaces – includes ordering office supplies and stocking pantry
• Coordinate management of client pied-a-terre and client requests when visiting NYC

Qualifications

• Minimum 3 years of experience supporting a senior level executive in a family office or ultra-high net worth banking
• Aptitude for tracking expenses/bookkeeping; QuickBooks knowledge preferred
• Utmost discretion and ability to handle sensitive and highly confidential information
• Exceptional organizational skills and attention to detail
• Superior verbal and written communication skills
• Strong sense of responsibility and initiative with the ability to complete tasks with minimal supervision
• Excellent computer skills including use of Microsoft Office 

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