Job Description

Key Responsibilities:

Office Management (40%)

Oversee daily office operations, creating a productive and welcoming environment

Manage vendor relationships (cleaning services, IT support, maintenance, etc.)

Maintain inventory of office supplies and ensure equipment is functional

Coordinate travel, team meetings, and internal events

High Level Administering and troubleshooting Office 365 (Outlook, Email, etc.)

Keep the workspace clean, organized, and aligned with our energetic culture

Executive Support & Office 365 Administration (40%)

Provide high-level administrative support to executives (calendar, scheduling, communication)

Maintain confidentiality and exercise sound judgment in all executive matters

Light Treasury Duties (20%)

Track expenses and assist with invoice processing and basic bookkeeping

Support monthly reconciliations and maintain organized financial documentation

Help prepare reports or summaries for internal financial reviews

Collaborate with the finance team to ensure timely and accurate records

Qualifications

Bachelor’s degree or equivalent experience; background in accounting, finance, or business admin preferred

4+ years in an EA, office manager, or administrative role

Familiarity with accounting basics (bookkeeping, invoicing, reconciliations)

Proficiency in Microsoft Office 365 (Excel, Outlook, Teams, SharePoint); power users encouraged

Strong organizational skills and attention to detail

Excellent communication and interpersonal skills

Tech-savvy and confident troubleshooting basic IT issues

Positive, can-do attitude and a passion for making things run smoothly

Experience with accounting software (QuickBooks, Xero, etc.)

Familiarity with tools like Asana, Trello, or other project management systems

Prior experience in a startup or high-growth company

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